A meeting to be conducted with Microsoft^® Office Live Meeting can be scheduled by using the Conferencing Add-in for Microsoft Office Outlook^® add-in, or by using the online Microsoft Office Live Meeting Manager.

Note: To schedule meetings, you must have a Live Meeting service account. Your administrator will provide you with the account information you need to configure Live Meeting. Depending on how your organization has purchased Live Meeting, you may access the service either through PGiMeet or directly through your Live Meeting microsite.

Conferencing Add-in for Microsoft Office Outlook

First download the Microsoft Office Live Meeting Conferencing Add-in for Outlook.

To configure the Conferencing Add-in for Outlook, simply follow these steps:

1. Install the Conferencing Add-in for Outlook on your computer according to your administrator’s instructions.
2. In your Outlook Calendar, click Conferencing then User Accounts.
3. In the User Accounts dialog box, under Live Meeting Service in the URL text box, type the URL of your Live Meeting conference center. Select the “I enter a user name and password to access my account” check box and, in the text boxes provided, type your login information.
4. To verify your login information, click Test Connection.
5. Click OK.

Some organizations subscribe to the Live Meeting service and also host Live Meeting on an Office Communications Server internally. If your account is configured to use both the Live Meeting service and Office Communications Server, a drop-down list will appear and you can select Live Meeting service.

To schedule a meeting using the Conferencing Add-in for Outlook, simply follow these steps:

1. In your Outlook calendar, click Schedule a Live Meeting.
2. On the Appointment tab, in the Subject text box, type a description of your meeting. In the To text box, enter the email addresses for your invitees, separating each address with a semi-colon (;).
3. To designate presenters, click Attendees/Presenters. In the Attendees list, click a name, and then click Add. Click OK.
4. Provide applicable information for the meeting in the body of the calendar entry.  Make sure to input all information above the line generated by the Live Meeting Outlook Toolbar.

Microsoft Office Live Meeting

Depending on how your organization has licensed Live Meeting, you will either access your Live Meeting account through PGiMeet or by logging into your Live Meeting microsite directly. After logging into the Live Meeting system, the process for scheduling a meeting is the same. The instructions provided below are for logging into your Live Meeting conference center directly:

1. Open a Web browser and type the URL for your Microsoft Office Live Meeting service.
2. If necessary, enter your user ID and password.
3. Click Login to Live Meeting.
4. Under Meet, click Schedule Meeting.
5. In the Attendees text box, enter the email addresses for your invitees, separating each address with a semi-colon.
6. In the Presenters text box, enter the email addresses for people whom you want to present in the meeting.
7. In the Subject text box, type a description of your meeting.
8. Enter the Start and End dates and times as appropriate.
9. In the Audio drop-down box, choose Premiere Global as your audio provider.
10. To set other meeting options, click Meeting Options. For details about each setting, click Help at the top of the page.
11. When you are finished entering meeting details, do one of the following:

• Click Send Invitations to save the meeting and send invitations to attendees.
• Click Save to save the meeting so you can send invitations later.